Ministry of the Environment, Conservation and Parks Hazardous Waste Information Network (HWIN)

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Guide for Hazardous Waste Information Network Carrier Registration

On January 2, 2002, the Hazardous Waste Information Network (HWIN) will be on line and ready to accept registrations. This guide will help you to complete your HWIN registration. The deadline for generators to register in the HWIN system is February 15, 2002. HWIN has been designed to make registration an easy process. All you will need to register as a carrier in HWIN is the user name and password included in the letter accompanying this guide. As a carrier, you will not be required to pay any HWIN registration fees.

Prior to registering, you should appoint an HWIN Administrator for your organization. The representative in your organization to whom the accompanying letter to this guide has been sent, may either serve as the HWIN Administrator or delegate the responsibility to another individual. Regardless of who you select, the HWIN Administrator should register your organization between January 2, 2002, and February 15, 2002.

Updates on HWIN will be posted, as they become available, on MOE's web site at the following location: https://www.ene.gov.on.ca/envision/land/HWIN.htm.

This guide covers the key elements of how the registration process will work. It is divided into the following sections:

1. Your First Login to the HWIN System
2. Logging into HWIN After the First Time
3. Reviewing Certificate of Approval Information
4. Assigning Additional Users and User Rights
5. Registration for Multi-Site Organizations

Registration Part I: Your First Login to the HWIN System

The essential first step to registering with HWIN is the first time login to the HWIN system. During this phase of registration, you will be able to view the information that MOE has on file about your organization and select the user name and password that you will use to login to HWIN in the future. Here are the steps that you should follow:

1. Using any computer with an Internet connection, go to the following web site: https://www.hwin.ca.
2. Select the link called First Time User Registration.
3. Select the link called Carrier Registration.
4. Enter your Certificate of Approval number and your password. Both of these numbers were included in the letter from MOE that accompanied this guide. Select the Login option.
5. HWIN will display the information that MOE currently has on file for your organization.
6. You will have to enter some additional information that HWIN does not currently have on file: the e-mail addresses, user names, and passwords for your Company Official and Contact Person.
7 Once you have reviewed and completed the registration information on your company, you will select the Continue option. The system will ask you to certify that the information you have entered is correct and to acknowledge your responsibilities as an HWIN Administrator. The certification statement that you will complete is as follows:

I certify that I am the company official/contact person named on this registration form, that I have undertaken reasonable inquiry to satisfy myself as to the contents of this registration form and that all of the information contained on this form is accurate and complete to the best of my knowledge. I acknowledge that it is an offence under section 184(2) of the Environmental Protection Act to give false or misleading information to the Ministry of the Environment, Conservation and Parks. I confirm that I have been designated by my organization as the HWIN Administrator, and as HWIN Administrator I certify that I will keep HWIN r egistration information current. I acknowledge that the Ministry of the Environment, Conservation and Parks will hold the users, including HWIN Administrators, of the Hazardous Waste Information Network responsible for certifications and electronic signatures they make or cause to be made while using this system. Recognizing the importance of certifications and signatures, I certify that as HWIN Administrator I will implement the necessary management of user names and passwords to ensure the integrity of these certifications and signatures for use in the system by my organization.

8. This part of registration is complete. You will have the option to proceed and review your Certificate of Approval information at this time, or you can decide to review it in an HWIN session at a later time.

Logging into HWIN After the First Time

After you have completed your first HWIN log in, it will be easy to log in for future HWIN sessions. Here are the steps you will follow:

1. Using any computer with an Internet connection, go to the following web site: https://www.hwin.ca.
2. Select the Existing User Log In Option.
3. Enter the user name and password that you established on your first login to HWIN. Select the Login Button.

After you have completed these steps, the system will present you with a personalized screen that allows you to manage your company's interactions with HWIN. From this screen you will be able to view Certificate of Approval information, register additional users and assign them user rights, and associate with parent organizations. All of these options are described below.

Certificate of Approval Review

Once you have completed your initial log in, you should select the Certificates of Approval option. This screen will allow you to view the Certificate of Approval information that the MOE currently has on file for you. This information is important to you because HWIN will not allow electronic manifests to be used by you unless your Certificate of Approval lists all of the waste classes in the shipment.

The information on this screen can only be changed by MOE. If you believe that the data is in error, you should contact the MOE.

Adding Additional Users and Assigning User Rights

For most carriers, more than one employee will need to have access to HWIN, and carriers may want to assign different user rights to their employees. After registration is complete, the HWIN Administrator will be able to select the User Management option on his or her personalized interface. This feature will allow the HWIN Administrator to perform the following functions:

1. Add new users to the system.
2. Assign users rights. (See the discussion of user rights below.)
3. Delete existing users from the system.
4. Temporarily disable system users.
5. Reset user passwords. (In case a user forgets a password.)

HWIN Administrators will be able to assign the following classifications of user rights:

1. HWIN Administrator rights. Additional HWIN Administrators will have the same rights to register additional users that the original HWIN Administrator has.
2. HWIN Signatory rights. With these rights, users will be authorized to complete electronic manifest forms and sign them. However, they will not be authorized to assign rights to HWIN users.
3. HWIN Data Entry rights. These rights will be the same as HWIN Signatory rights except that a person with these rights will not be authorized to sign manifest forms.
4. HWIN Read Only rights. These rights will be assigned to users who can view data and reports but who will not have authorization to enter data or sign manifests.

Registration for Multi-Site Organizations

HWIN is designed to allow each hazardous or liquid industrial waste generator, carrier, or receiver to register and operate independently. However, MOE recognizes that some organizations are responsible for multiple sites and that for some of these organizations, the same Company Official and Company Contact Person are responsible for more than one site. HWIN will include features that will permit these organizations to use the HWIN system effectively.

If your organization controls multiple sites (generators and/or carriers and/or receivers), you can register as a parent organization and link all of them under HWIN. This functionality will allow you to see reports including data from all of your sites. The parent organization can view summary and/or individual site reports.

To register as a parent organization, select the First Time User Registration option from www.hwin.ca. From that screen, select the Register Parent Organization option. No password is required. All you will have to do is to complete the on-line registration form. An HWIN parent organization ID number will then be assigned to you. From there you will have two options to associate affiliated generators, carriers or receivers with you:

1. If the affiliated generator, carrier or receiver is already registered, you may complete a request indicating that you want to associate yourself with the affiliate. If you choose this option, the affiliate will not be officially associated with you until a registered HWIN Administrator from the affiliate agrees to be associated with you as their parent organization. Notification of this will be sent electronically via the HWIN system.
2. If your affiliate is already registered, you may send it the Parent Organization ID number assigned to you by HWIN. An HWIN Administrator from the affiliate will then be able to submit a request to HWIN to associate with that Parent Organization ID number. HWIN would then require you to accept the affiliation before it is established.

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